Whatsapp
Posted : Wednesday, September 27, 2023 09:22 PM
Your application is the primary tool we use to evaluate your qualifications for the posted position.
Be sure to accurately and completely fill out the application in its entirety.
You may attach a resume, but you are not required to do so.
Be sure to save your application when you have completed the process and click on the submit button to send the application to us.
If you are applying for more than one position with the County, you will need to complete and submit a separate application for each of the positions for which you wish to apply.
You will receive an e-mail notification that your application has been received.
Due to the large number of applications the County receives on a daily basis, no other communication will be made until such time that the Department makes a decision on which applicants they wish to interview.
Thank you and good luck with your job search! Under the direction of the Court Records Manager, the Court Records Deputy supports and assist various groups, such as the general public, court staff, law enforcement agencies, and the legal community.
They focus on handling the distribution and collection of court documents and serves multiple divisions within the court system.
Additionally, they manage the centralized filing system for court records, ensuring documents are appropriately routed.
The Court Records Deputy serves as a resource to help people understand court procedures and addresses inquiries related to court matters.
This position is Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook.
ESSENTIAL FUNCTIONS: • Assists individuals and organizations (public, courts, legal community, government agencies) with court and clerk records via various channels (in-person, fax, mail, scanning, email).
• Receives, records, and issues receipts for payments related to court costs, fees, fines, and miscellaneous charges (e.
g.
, photo and certified copies).
• Ensures accurate financial transactions by balancing activities at the teller window.
• Provides information from the court's automated database to attorneys, prosecutor staff, and the public, following statutory procedures.
• Conducts research and verifies information to prepare and distribute certified copies of documents related to Circuit and Superior Court cases.
• Adheres to strict confidentiality guidelines mandated by the Indiana Supreme Court for all aspects of case handling.
• Enters dispositional data into the automated system for compiling statistical reports required by the Indiana Supreme Court.
• Enters case related information into the Quest System, Odyssey Case Management System and Incite.
• Processes filings, court orders and notices for probate heirs, creditors ad estate claims.
• Certifies all court documents for Department of Child Services attorneys.
• Issues Writ of Attachments, Writ of Assistance, Jailer’s Releases, Birth Orders and Protective Orders to the appropriate agencies.
• Issues service of process to appropriate parties and enters the issuance and return in the automated system.
• Processes and distributes legal notices to involved parties and the media.
• Fulfills assigned duties, including tasks related to scheduled elections, as required.
REQUIREMENTS: • High School Diploma or equivalent, and a minimum of three years of work experience in court clerk, legal assistant, records management, administrative support, law enforcement or criminal justice, or customer service roles involving interactions with the public • Associate's Degree in Public Affairs, Legal Studies, Business, or a related field is a plus • Strong written and verbal communication skills • Thorough knowledge of statutory requirements relevant to the Clerk’s office REQUIREMENTS (Continued): • Must be able to manage and resolve problems when dealing with hostile, difficult or emotional persons with tact, sensitivity and professionalism • Strong computer skills with the ability to use Microsoft Office and other job related computer software • Strong judgment skills with the ability to assist the public with legal guidance without providing legal advice • Must be an Allen County resident per Indiana Code • Must be able to type a minimum of 40 words per minute • Ability to prioritize tasks in a fast-paced and changing work-flow environment based on Department need PERFORMANCE EXPECTATIONS: The Court Records Deputy role is challenging due to its legal nature, confidentiality demands, public interaction, and high workload.
Strong organizational skills and technological proficiency are essential.
The role involves repetitive tasks when implementing and managing electronic court records and applying rules and regulations to research and prepare certified copies of Circuit and Superior Court case documents.
RESPONSIBILITY: The Court Records Deputy's role involves managing court records and providing access to the public and legal community.
They handle document preparation, maintain confidentiality, and assist with case file retrieval, categorization, and legal notice distribution.
Additionally, the Court Records Deputy is responsible for processing payments for court costs, fees, and fines, with any errors subject to supervisory review.
PERSONAL WORK RELATIONSHIPS: The Court Records Deputy maintains regular communication with various entities, including County employees, courts, the legal community, government agencies, research companies, and the general public.
Their role involves assisting in obtaining court and/or clerk records, facilitating information exchange, and supporting record-related inquiries.
WORKING CONDITIONS: The Court Records Deputy is required to have the ability to move around frequently and freely to access files and records.
This task involves regular lifting of up to twenty pounds, bending, pushing, pulling, reaching overhead, kneeling, crawling, and using ladders.
Data entry skills, along with a keen attention to detail while inspecting and proofreading, are necessary for this role.
Some exposure to noise is expected.
SUPERVISION: None LICENSING: None IMMEDIATE SUPERVISOR: Court Records Manager HOURS: 8:00 am – 4:30 pm and as needed; overtime as required EEO CATEGORY: 0106 We are an Equal Opportunity Employer (EEO).
Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws.
Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.
Be sure to accurately and completely fill out the application in its entirety.
You may attach a resume, but you are not required to do so.
Be sure to save your application when you have completed the process and click on the submit button to send the application to us.
If you are applying for more than one position with the County, you will need to complete and submit a separate application for each of the positions for which you wish to apply.
You will receive an e-mail notification that your application has been received.
Due to the large number of applications the County receives on a daily basis, no other communication will be made until such time that the Department makes a decision on which applicants they wish to interview.
Thank you and good luck with your job search! Under the direction of the Court Records Manager, the Court Records Deputy supports and assist various groups, such as the general public, court staff, law enforcement agencies, and the legal community.
They focus on handling the distribution and collection of court documents and serves multiple divisions within the court system.
Additionally, they manage the centralized filing system for court records, ensuring documents are appropriately routed.
The Court Records Deputy serves as a resource to help people understand court procedures and addresses inquiries related to court matters.
This position is Covered as defined by the Board of Commissioners of the County of Allen Employee Handbook.
ESSENTIAL FUNCTIONS: • Assists individuals and organizations (public, courts, legal community, government agencies) with court and clerk records via various channels (in-person, fax, mail, scanning, email).
• Receives, records, and issues receipts for payments related to court costs, fees, fines, and miscellaneous charges (e.
g.
, photo and certified copies).
• Ensures accurate financial transactions by balancing activities at the teller window.
• Provides information from the court's automated database to attorneys, prosecutor staff, and the public, following statutory procedures.
• Conducts research and verifies information to prepare and distribute certified copies of documents related to Circuit and Superior Court cases.
• Adheres to strict confidentiality guidelines mandated by the Indiana Supreme Court for all aspects of case handling.
• Enters dispositional data into the automated system for compiling statistical reports required by the Indiana Supreme Court.
• Enters case related information into the Quest System, Odyssey Case Management System and Incite.
• Processes filings, court orders and notices for probate heirs, creditors ad estate claims.
• Certifies all court documents for Department of Child Services attorneys.
• Issues Writ of Attachments, Writ of Assistance, Jailer’s Releases, Birth Orders and Protective Orders to the appropriate agencies.
• Issues service of process to appropriate parties and enters the issuance and return in the automated system.
• Processes and distributes legal notices to involved parties and the media.
• Fulfills assigned duties, including tasks related to scheduled elections, as required.
REQUIREMENTS: • High School Diploma or equivalent, and a minimum of three years of work experience in court clerk, legal assistant, records management, administrative support, law enforcement or criminal justice, or customer service roles involving interactions with the public • Associate's Degree in Public Affairs, Legal Studies, Business, or a related field is a plus • Strong written and verbal communication skills • Thorough knowledge of statutory requirements relevant to the Clerk’s office REQUIREMENTS (Continued): • Must be able to manage and resolve problems when dealing with hostile, difficult or emotional persons with tact, sensitivity and professionalism • Strong computer skills with the ability to use Microsoft Office and other job related computer software • Strong judgment skills with the ability to assist the public with legal guidance without providing legal advice • Must be an Allen County resident per Indiana Code • Must be able to type a minimum of 40 words per minute • Ability to prioritize tasks in a fast-paced and changing work-flow environment based on Department need PERFORMANCE EXPECTATIONS: The Court Records Deputy role is challenging due to its legal nature, confidentiality demands, public interaction, and high workload.
Strong organizational skills and technological proficiency are essential.
The role involves repetitive tasks when implementing and managing electronic court records and applying rules and regulations to research and prepare certified copies of Circuit and Superior Court case documents.
RESPONSIBILITY: The Court Records Deputy's role involves managing court records and providing access to the public and legal community.
They handle document preparation, maintain confidentiality, and assist with case file retrieval, categorization, and legal notice distribution.
Additionally, the Court Records Deputy is responsible for processing payments for court costs, fees, and fines, with any errors subject to supervisory review.
PERSONAL WORK RELATIONSHIPS: The Court Records Deputy maintains regular communication with various entities, including County employees, courts, the legal community, government agencies, research companies, and the general public.
Their role involves assisting in obtaining court and/or clerk records, facilitating information exchange, and supporting record-related inquiries.
WORKING CONDITIONS: The Court Records Deputy is required to have the ability to move around frequently and freely to access files and records.
This task involves regular lifting of up to twenty pounds, bending, pushing, pulling, reaching overhead, kneeling, crawling, and using ladders.
Data entry skills, along with a keen attention to detail while inspecting and proofreading, are necessary for this role.
Some exposure to noise is expected.
SUPERVISION: None LICENSING: None IMMEDIATE SUPERVISOR: Court Records Manager HOURS: 8:00 am – 4:30 pm and as needed; overtime as required EEO CATEGORY: 0106 We are an Equal Opportunity Employer (EEO).
Accordingly, all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, age, disability or medical condition, national origin, and veteran status, and all other categories protected by federal, state, and local anti-discrimination laws.
Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.
• Phone : NA
• Location : 715 South Calhoun Street, Fort Wayne, IN
• Post ID: 9092786823
