Property Tax Settlement Coordinator

Job Title: Property Tax Settlement Coordinator Department: Auditor’s Office Reports To: Auditor FLSA Status: Nonexempt Principal Function: The Property Tax Settlement Coordinator is responsible for preparing and balancing the tax records to produce the yearly tax billing, performs distributions of taxes, files required reports with the State and uploads data onto the Gateway.
Prepares the abstract, spring and fall settlements, excise taxes, and certifies net assessed valuations.
Essential Duties and Responsibilities: Duties include, but are not limited to: 1.
Balances and distributes tax dollars, excise taxes, financial institution income taxes (FIT), commercial vehicle excise taxes (CVET); uploads the Report of Securities (Form 22s) to the Gateway.
2.
Issues checks to taxpayers that have overpaid or have surplus taxes on their properties semi-annually.
3.
Processes all Claim for Refund Form 17Ts for citizens.
4.
Uploads files and balances the Certified Net Assessed Value (CNAV) with the Assessor’s Office and updates all deductions and exemptions, annexations, abatements, figuring tax increment financing (TIF) rates and uploads all data to the Gateway for submission.
5.
Balances the abstract to include: preparing reports; balancing, reviewing and verifying that all data is correct; calculating the local income tax (LIT) (1% property tax replacement credit (PTRC) and residential property tax replacement credit (RPTRC)); uploading and calculating the taxes ensuring they are calculated correctly; and creating the tax duplicates and extracts for the State.
6.
Maintains the taxation records to include: adding and/or removing deductions and exemptions due to transfers and correcting parcels and tax increment financing (TIF) as needed.
7.
Ensures that the delinquent accounts from the prior year are rolled correctly to the new year.
8.
Figures and distributes wheel and surtax dollars monthly.
9.
Utilizes the XSoft tax software program for duties to include: updating assessed valuations, updating the ditch tax rates, activating ditches, calculating the ditch taxes, attaching sewer and weed liens and calculating them to put on the taxes and adjusting as needed.
10.
Uploads and balances the mobile home interface yearly.
11.
Acts as a back-up to the Auditor, as needed.
12.
Assists customers on the phone and at the counter with filling deductions, deeds, transfers information, etc.
13.
Maintains an effective communication process with the Auditor.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
County-related Competencies: To perform this job successfully, all employees working in the County should demonstrate the following competencies: * Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
* Citizen Service - Manages difficult or emotional Citizen situations; Responds promptly to Citizen needs; Solicits Citizen feedback to improve service; Responds to requests for service and assistance; Meets commitments.
* Professionalism/Teamwork/Interpersonal Skills -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Balances team and individual responsibilities; Exhibits objectivity and openness to others' views and tries new things; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Focuses on solving conflict, not blaming; Maintains confidentiality.
* Oral and Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens to others without interrupting; Keeps emotions under control; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
* Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
Job-related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies: * Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
* Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
* Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
* Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
* Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.
Education and/or Experience: High school diploma or general education degree (GED) and three-years related experience and/or training; or equivalent combination of education and experience.
Previous clerical and/or administrative experience working in a government related environment is desired.
Other Skills and Abilities: The following skills and abilities are either required or desired.
* Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint and MVP Tax Software, * A basic understanding of general accounting principles and practices and report writing, while paying close attention to detail is required.
* A working knowledge of the Indiana Code regarding deductions and exemptions, publications, and all other aspects of State and County government is required.
* A working knowledge of the Department of Local Government Finance (DLGF) regulations regarding State and County government is required.
* A working knowledge of Indiana tax law, property taxes, excise taxes, financial institution income taxes (FIT), commercial vehicle income taxes, and tax increment financing (TIF) rates is required.
* The ability to work with other County offices internally and externally to resolve customer issues is required.
* The ability to manage multiple projects in a fast-paced, deadline-driven environment while paying close attention to detail is required.
* The ability to attend meetings and conferences, as needed.
* The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is desired.
* The ability to speak, read and write in English is required.
Spanish is desired.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to sit.
The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl.
The employee must frequently lift and or move up to 25 pounds.
Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment and outdoor weather conditions.
The noise level in the work environment is usually quiet.
While the Auditor’s Office is usually open from 8:00 a.
m.
to 4:00 p.
m.
, Monday through Friday, this position may require work beyond these hours and on the weekends.
It also may require the ability to drive a County vehicle.
Thus, a valid driver’s license may be required.
Job Type: Full-time Pay: $19.
81 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Experience level: * 3 years Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Commute: * Decatur, IN 46733 (Preferred) Work Location: In person